See how FloorIQ works, screen by screen
FloorIQ follows a flooring job the way your business already does — from the bid invitation, through the quote, the material buy, the install and the final invoice. Here is what each part of the program looks like and what it does.
Watch the full narrated tour at the top of our home page.
A bid board built around due dates
Every invitation to bid lands on one board with the GC, walkthrough date, bid due date and dollar value. Cards move from invited to estimating to quoted to awarded, so a Friday deadline never gets buried in an inbox. Win/loss history tells you which general contractors actually award you work and which ones just shop your number.
- Bid due-date reminders
- GC contacts and follow-up notes
- Weighted forecast by stage
- Win rate by contractor
Takeoff-driven quotes with your own rates
Build quotes line by line from your material costs and your labor rates by classification. Overhead and margin are applied as you go, so you see the real number before you send it. When the quote is ready, it prints as a branded PDF proposal with your logo, your terms and conditions and a signature block the customer can sign online.
- Material and labor rate libraries
- Live margin as you edit
- Revisions and addenda tracked
- Branded PDF proposal with e-signature
| Line item | Qty | Total |
|---|---|---|
| LVT — 5mm glue down | 8,400 sf | $30,408 |
| Carpet tile — corridors | 2,150 sf | $8,987 |
| Moisture mitigation | 8,400 sf | $11,340 |
| Install labor — journeyman | 310 hrs | $21,080 |
| Rubber base 4" | 1,880 lf | $4,512 |
One job record from award to closeout
An awarded quote becomes a job in one click, carrying the scope and budget with it. The job record holds the schedule of values for progress billing, change orders, punch list, daily reports, closeout documents and the crew assigned to it — with cost and margin updating as time and material get logged against it.
- Schedule of values and progress billing
- Change orders with approval and signature
- Punch list and closeout packet
- Live job cost vs. bid
| Phase | Scheduled | % Comp | This period |
|---|---|---|---|
| Mobilization | $18,000 | 100% | $0 |
| Warehouse floor prep | $74,500 | 100% | $12,400 |
| LVT install — office | $96,200 | 70% | $28,900 |
| Base & transitions | $41,300 | 20% | $8,260 |
Purchasing and warehouse in the same system
Issue purchase orders to your mills and distributors straight from the job, then receive material into stock with lot and roll tracking. Barcode cycle counts keep the numbers honest, delivery tickets move material to the site, and reorder suggestions are based on what your open jobs actually need — not a guess.
- POs with acknowledgement and price variance
- Lot, roll and dye-lot tracking
- Barcode cycle counts
- Delivery tickets and tool checkout
| Item / lot | On hand | Allocated | Status |
|---|---|---|---|
| LVT Oak 5mm — lot 88213 | 4,120 sf | 3,300 sf | OK |
| Carpet tile Slate — lot 77104 | 980 sf | 980 sf | Reorder |
| Adhesive XL-90 (5 gal) | 26 pails | 18 pails | OK |
| Rubber base 4" charcoal | 640 lf | 600 lf | Reorder |
Crew scheduling your foremen can actually use
Assign in-house crews, individual installers or subcontract installers to jobs by day. Foremen open the app on a phone and see only the jobs they are on, submit daily reports with photos, and log time that flows straight into job cost and payroll export.
- Week-at-a-glance crew board
- External installer assignments
- Mobile daily reports with photos
- Time entries with approval
LDC Lakeside Distribution · NGT Northgate Office Tower · MCF Mercy Clinic Fit-Out
Foremen see only their assigned jobs on mobile, with daily reports and photos.
Invoicing, AR aging and real job profitability
Bill progress or final invoices off the schedule of values, track what is outstanding by age, and record vendor bills and payments against the job. Because purchasing, labor and billing all live in the same place, per-job profitability is a report you read — not a spreadsheet you rebuild every month.
- Progress and final invoicing
- AR aging and payment recording
- Vendor bills and check runs
- Per-job profitability and payroll export
| Invoice | Customer | Due | Balance |
|---|---|---|---|
| INV-2081 | Harmon Construction | In 12 days | $46,300 |
| INV-2074 | Beacon Hospitality Grp | In 3 days | $28,900 |
| INV-2066 | Fairlawn School Dist. | 18 days late | $11,400 |
| INV-2049 | Mercy Health | 94 days late | $4,200 |
Contract quoting for ESCNJ, state and Sourcewell
If you bid co-op schedules, FloorIQ keeps a separate catalog, client list and labor-rate library for contract work — so your ESCNJ, state contract and Sourcewell bids are priced from the right numbers and tracked separately from your commercial GC bids. Toggle it on only for companies that need it; shops that don't bid co-op never see it.
- ESCNJ, state contract and Sourcewell support
- Dedicated co-op catalog and clients
- Separate labor-rate library
- Per-company toggle — hidden unless you need it
| Line item | Qty | Total |
|---|---|---|
| LVT — 5mm glue down | 8,400 sf | $30,408 |
| Carpet tile — corridors | 2,150 sf | $8,987 |
| Moisture mitigation | 8,400 sf | $11,340 |
| Install labor — journeyman | 310 hrs | $21,080 |
| Rubber base 4" | 1,880 lf | $4,512 |
Furniture quoting, projects and division P&L
Run a furniture division alongside flooring without mixing the two. Import SIF vendor files directly into a furniture quote, price it with furniture-specific labor and margin, and track awarded furniture jobs on their own board. Accounting breaks out flooring versus furniture revenue and cost so you see which division is carrying the company.
- SIF furniture file import
- Furniture quotes and awarded jobs
- Division-level profit & loss
- Per-company toggle — hidden unless you need it
| Phase | Scheduled | % Comp | This period |
|---|---|---|---|
| Mobilization | $18,000 | 100% | $0 |
| Warehouse floor prep | $74,500 | 100% | $12,400 |
| LVT install — office | $96,200 | 70% | $28,900 |
| Base & transitions | $41,300 | 20% | $8,260 |
Export everything and onboard new hires fast
Export quotes, jobs, purchase orders, inventory, clients and accounting to CSV in one screen for your accountant, your auditor or your own backup — no lock-in, no held data. And every company gets printable, branded onboarding handbooks for admins, estimators, PMs, warehouse and field crews so new hires learn the system the same way.
- One-screen CSV export of all records
- No lock-in — your data is yours
- Role-based printable onboarding handbooks
- Company-branded with your logo
| Item / lot | On hand | Allocated | Status |
|---|---|---|---|
| LVT Oak 5mm — lot 88213 | 4,120 sf | 3,300 sf | OK |
| Carpet tile Slate — lot 77104 | 980 sf | 980 sf | Reorder |
| Adhesive XL-90 (5 gal) | 26 pails | 18 pails | OK |
| Rubber base 4" charcoal | 640 lf | 600 lf | Reorder |
Your company, your branding, your data
Every company that signs up gets its own isolated workspace. Upload your logo and it appears on your quotes, purchase orders and invoices. Invite estimators, project managers, warehouse staff and foremen with role-based permissions so each person only sees the part of the program they need. No other company can see your customers, pricing or job costs.
Screens above illustrate the FloorIQ interface; figures shown are examples, not real customer data.