Run every flooring job from bid to final invoice
FloorIQ replaces the spreadsheets, whiteboards and shared folders your team uses today. Bids, quotes, purchase orders, warehouse inventory, crew scheduling, invoicing and job profitability — one platform, your branding, your company’s data kept entirely separate from everyone else’s.
No credit card required to start. Cancel any time. 30-day money-back guarantee on paid plans.
The two things that cost flooring contractors real money
The material didn’t show up, and the crew did
A mill pushes a delivery two weeks, nobody tells the scheduler, and four installers spend a day at a site with nothing to install. The trade data puts a lost crew day at $800–$1,500 — and it happens because the delivery date lives in an email and the crew schedule lives on a whiteboard. In FloorIQ the crew day is attached to the purchase order it depends on, so when the PO date moves the schedule flags it.
You find out the margin after the job closes
Bid in a spreadsheet, material on a PO in someone’s inbox, labor on timesheets, change orders in a text thread — so the real number only appears at closeout, when it’s too late to do anything about it. FloorIQ posts cost against the job as it happens and shows margin versus bid while the job is still open.
Everything a flooring contractor actually needs
Purpose-built for the way flooring work is bid, bought, installed and billed — not a generic contractor CRM.
What’s new in FloorIQ
FloorIQ ships continuously, driven by what flooring contractors ask for. Here is what landed most recently — every item is live in your account today.
- Contract & co-op quoting
Quote ESCNJ, state contract and Sourcewell bids with a dedicated co-op catalog, client list and labor-rate library — toggled on per company, so it stays out of the way for shops that don't bid co-op.
- Furniture division
Run furniture quotes alongside flooring with SIF vendor import, furniture-specific labor rates and margin, and awarded furniture jobs on their own board. Toggle it on only for companies with a furniture side.
- Division profit & loss
Accounting now breaks out flooring versus furniture revenue, cost and margin so owners see which division is carrying the company — not just a blended number.
- Sales tax by location
Quote and invoice sales tax based on the job's county and state, with a lookup from the address — so the tax line on the proposal matches the jurisdiction.
- Spreadsheet data export
Export quotes, jobs, purchase orders, inventory, clients and accounting to CSV in one screen — for your accountant, your auditor or your own backup. No lock-in.
- Onboarding handbooks
Printable, company-branded handbooks for every role — admin, estimator, PM, warehouse and field — so new hires learn FloorIQ the same way instead of by word of mouth.
- Installers moved into payroll
External installers are now employees in the payroll system, so their time flows straight into weekly payroll and job cost — no separate list, no double entry.
- Weekly payroll & payroll hub
Build the weekly payroll from time entries with regular, OT and double-time hours, payroll classifications, weekly-salary employees and a printable paystub — then export it.
- Union benefits tracking
Benefit zones, counties and rate classifications with pin-point handling and CPR flags, plus a payment ledger so fund remittances reconcile against the hours worked.
- Adhesive library & calculator
Your adhesive catalog with coverage rates, trowel sizes and substrate classes — pick one on a quote and FloorIQ computes container counts and cost from the square footage.
- Value engineering options on quotes
Offer alternate products on any quote line with their own pricing, so the GC sees the savings option without you rebuilding the bid.
- SIF furniture import
Import vendor SIF furniture files directly into a furniture quote instead of re-keying hundreds of SKUs.
- Team chat & presence dock
Direct messages and group chats with your team, right inside FloorIQ, with online status so you know who's around before you ping them.
This is what it looks like
Screens from the app. Job numbers are examples, the layout is the real thing.
| Phase | Scheduled | % Comp | This period |
|---|---|---|---|
| Mobilization | $18,000 | 100% | $0 |
| Warehouse floor prep | $74,500 | 100% | $12,400 |
| LVT install — office | $96,200 | 70% | $28,900 |
| Base & transitions | $41,300 | 20% | $8,260 |
One job record from award to closeout
Contract value, billed to date, cost to date and margin versus bid across the top. Underneath: the schedule of values for progress billing, change orders, the punch list and who is on site this week.
| Item / lot | On hand | Allocated | Status |
|---|---|---|---|
| LVT Oak 5mm — lot 88213 | 4,120 sf | 3,300 sf | OK |
| Carpet tile Slate — lot 77104 | 980 sf | 980 sf | Reorder |
| Adhesive XL-90 (5 gal) | 26 pails | 18 pails | OK |
| Rubber base 4" charcoal | 640 lf | 600 lf | Reorder |
Material by roll and lot, allocated to jobs
What is on hand, what is already allocated to open jobs and what is under the reorder point — so you stop re-buying pallets you already have in the rack and stop promising material that is spoken for.
How it works
Create your company
Sign up, name your company and upload your logo. Every quote, PO and invoice comes out branded as yours.
Send us your lists
Email your customer, vendor and price lists as CSV or Excel and we import them for you — on any plan, no charge. Or start typing and skip it.
Work your jobs
Log bids, send quotes, buy material, schedule crews and invoice — with live profitability on every job as it progresses.
Who this is for — and who it isn’t
Built for
- Commercial flooring contractors bidding through general contractors
- Shops carrying material in a warehouse by roll and lot
- Teams of roughly 3–50 people: estimators, PMs, warehouse, foremen
- Contractors billing on a schedule of values with change orders
Not built for
- Residential-only retail showrooms — there is no point-of-sale, no sample-check-out and no consumer financing. QFloors or FloorZap fit that better.
- Solo installers doing one-day residential jobs — at $500/month most of this would sit unused. Werx at about $49/month is the honest recommendation.
- Replacing your ERP or your accountant — FloorIQ exports to QuickBooks, it does not become it.
- Other trades. It only does flooring.
FloorIQ is built and run by Joseph Gillespie. It exists because the flooring side of a construction business was being run out of spreadsheets, a whiteboard and a shared drive, and nothing on the market covered the bid, the material buy and the margin on the same job record.
No customer quotes here yet — on purpose
Where FloorIQ is right now
FloorIQ is new. We are not going to put fake logos or made-up numbers on this page, so here is the plain version: the software is live, it is built and run by Joseph Gillespie, and the first flooring contractors are onboarding now. If you want to talk to the person who wrote it before you trust it with your jobs, email joe@flooriqcrm.com — you will get him, not a support queue.
Start on the free plan, run five real jobs through it, and decide from what you see. Paid plans carry a 30-day money-back guarantee.
Running FloorIQ already? Tell us how it is going — the first contractors to write in get their name and shop on this page.
Schedule a demo with the founder
Thirty minutes, screen shared, no sales team. Bring one of your real bids and Joseph Gillespie will build it in FloorIQ with you — quote, purchase order and margin — so you can judge it on your own job instead of a canned demo.
Prefer to poke around first? The free plan needs no card and no call.
Questions people ask before they switch
- Will this actually handle flooring, or is it a contact list with a flooring logo?
- It handles flooring. Quotes are built from your material costs and labor rates by classification; material is received and tracked by roll, lot and dye lot; progress billing runs off a schedule of values with change orders; purchase orders go out to your mills and distributors with acknowledgements and price variance. There is no generic 'deal' object anywhere in it — the record is a job.
- Does it import my takeoff, or am I re-keying everything?
- You are not re-keying. Export your takeoff from MeasureSquare (or any tool that saves .xlsx, .xls or .csv) and upload the file on the quote — FloorIQ reads the rows straight into takeoff line items, then your material and labor rate libraries price them. What is not there yet is reading MeasureSquare's drawing files directly; the spreadsheet export is the bridge. If a direct diagram link is the deciding feature for you, email joe@flooriqcrm.com and say so before you buy.
- Who migrates my data?
- We do, on any plan, not just Enterprise. Send your customer list, vendor list, item/price list and open jobs as CSV or Excel exports and we import them for you at no charge. Most shops are moved over in a couple of days. Nothing is deleted on your side while we do it.
- Do I have to run it in parallel with QuickBooks and enter everything twice?
- No double entry inside FloorIQ — the quote becomes the job, the job becomes the invoice. For accounting, FloorIQ produces invoices, AR aging, vendor bills, general ledger and payroll exports as CSV that you post into QuickBooks. There is no live two-way QuickBooks sync yet.
- What happens to my data if I stop paying?
- Your workspace goes read-only at the end of the period you have already paid for, so you can still open and export every record. Nothing is deleted or held hostage. Paid plans also carry a 30-day money-back guarantee.
- Is my company's data separated from other companies using FloorIQ?
- Yes. Every record is scoped to your company at the database level and enforced on the server, not just hidden in the interface. Nobody outside the users you invite can read your jobs, prices or customers.
Start free, upgrade when you’re ready
The free plan has no time limit — it’s capped at 5 projects so you can run real work through it before you pay. Pro is $500/month per company for up to 10 users: about $50 per person per month, and less than one crew day lost to material that never showed up.
- Unlimited quotes and purchase orders on paid plans
- Your own logo and terms on every document
- Your company data isolated from every other company
- Free data migration from your spreadsheets on any plan
- 30-day money-back guarantee